Administrative Assistant

Are you looking for a fun group of co-workers? Do you enjoy interacting with people? Do you pride yourself in providing exceptional customer service? Read on….this job may be for you! Oliver Luxury Real Estate is looking for an Administrative Assistant in our Incline Office. This is a full time position, Monday-Friday from 8:30 AM to 5 PM. The focus of this position is Customer Service. You will provide exceptional customer service to potential home buyers and sellers as well as our Incline Village based Real Estate Agents. The goal of this position is to leave all those you interact with or assist happy and beyond satisfied! You will greet and welcome Agents, guests, and clients in person and on the phone. The Administrative Assistant will coordinate all front-desk activities, including redirecting phone calls and scheduling showings, assisting agents with computer, phone, printer/scanner/fax issues, listing/sold contract organization and uploading, and more. Want to know more details about what you would be doing on a day to day basis: - Greet and welcome walk-ins and clients and directing them appropriately - Answer, screen and forward incoming phone calls - Receive, sort and distribute daily mail/deliveries - Schedule showings, agent previews, and inspections and monitor key logs - Order front office supplies and keep inventory of stock - Perform other clerical receptionist duties such as photocopying and faxing - Ensure reception area is tidy and presentable and that common areas (outside and conference room) are also tidy and presentable as well as stocked with stationery material (brochures, notepads, pens, etc) - Manage agent Up Schedule - Assist agents with scanning and uploading their listing/sold contracts and documentations into Skyslope - Scanning and emailing checks to bookkeeper, moving the scan to Dropbox, then depositing at local bank - Printing and binding Seller and Buyer Packages - Creating "Escrow Tabs" for the agent's listing/sold contracts and documentations - Collecting Monday Report and sending the report to the bookkeeper - Coordinate with other Oliver Admins on special events and projects - For new listings, collect verbiage and photos to create things like brochures and email blasts for the agents. Jessica in the Reno office will assist with creating mailers. Skills: - Customer Service oriented - Proven organizational skills - Solid written and verbal communication skills - Proven ability to multi task and manage time - Self-motivated/driven - Ability to change direction quickly and stay focused Attention to detail - Proficiency in Microsoft Office Suite and Excel - Proven hands-on experience with office equipment (e.g. fax machines and printers) - Ability to type 50+WPM - Qualifications " High school degree; college and/or additional certification in Office Management Previous Administrative experience a plus! Salary: DOE-around $16/hour Please submit cover letter and resume.
Updated 16-May-2018
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