Purchasing Specialist

Objective: Manage the purchase order process, from order placement through invoice payment, adhering to agreed turn-around times and processes, while working with the Demand Planner to ensure accurate completion of orders. Key Accountabilities: Notify Purchasing Manager of orders that will be past due, based on terms outlined on PO Process all Transfer Orders between 3PL warehouses and client's warehouses Maintain status of all open purchase orders and report status to Purchasing Manager. Prepare paperwork packets and provide to accounting. Strong Problem Solving Skills Communicate internally with accounting to ensure complete and timely payment of invoices. Prepare various reports for management, as it relates to Order Processing. Provide reports of overage or short shipments to Purchasing Manager Review the invoice and match against issued purchase order, resolve discrepancies. Coordinate movement of all purchased goods from suppliers to customer and address any supplier issues. Support the Purchasing Manager on operational projects as needed. Perform PO maintenance transactions in the ERP system. Update POs with current delivery information. Maintain supplier files by keeping them complete and up to date. Consolidation planning to ensure maximization of allotted shipping space. Review and verify past due PO reports and contact suppliers to address overdue PO’s. Develop relationships with suppliers in order to resolve delivery and quality concerns. Qualifications: BA/BS Business, Sales, Marketing or a related field. Excellent verbal/written communication & interpersonal skills Strong organizational & communication skills with high attention to detail. Ability to communicate and partner effectively with multi-discipline, multi-culture, internal and external contacts globally located. Demonstrated ability to meet deadlines under pressure in fast-paced environment Self motivated with the skills to effectively plan, organize, and administer job responsibilities. Experience with purchasing and vendor relationships ERP software experience a plus; Excellent PC skills, Word, Excel Strong desire for increased responsibility Familiar with a variety of customer/supplier concepts, practices, and procedures
Updated 8-Aug-2013
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